Targeted preliminary information of the provider can be started only after this systematic pre-selection of provider with the actual tendering procedure. It has proved in practice, advance to contact the relevant supplier and to provide them with the most important information on the outsourcing project. These include, for example, a short description of the required services, information about the conditions and timetable from bidding until the transfer of the operations. This preliminary motion is important, so that the provider have sufficient time to organize of a bid team. Confidentiality agreements early distinguished expressed a provider affiliated participation interest in the tender, the confidentiality by means of a non-disclosure agreements should be ensured also, rain rivet recommends. Only upon receipt of the detailed should the provider.
The outsourcing expert emphasizes tender passed. The processing of confidentiality may take two weeks, because often a legal review on the part of the provider is necessary, and subsequent consultations with the internal legal department are due. Despite an earlier clearly expressed interest avoid No. bid decisions through active communication it can happen again and again, that provider from the tender process get off. Capacity bottlenecks at the provider, which prevent an adaptation of the tendering in the period may cause. Very often unfortunately, however, leads a misjudgment of the party of its chances of winning the project, that he stretches back. After all, a provider for the creation of a bid must operate significant effort, estimated cost is usually several hundred thousand euros.
In such cases the conversation should be sought actively with the provider, to reduce uncertainties, advises Rain rivet. Finally it is not benign, the image of the user company if it say goodbye from the bidding process. But above all the ideal partner with which cooperation only therefore not can come, because initial false reviews remain unclear hides may be precisely this provider.